Wednesday, 16 September 2026

This common mistake is costing businesses £thousands

This business is listed on Google, and this is what shows up in every single search for it:


Ouch!

So what did it do? It signed up to a lead generation website...



...where it looks beyond brilliant. 10/10 all the way.

So what did it do wrong? It did what so many businesses, large and small, do. It failed to address the core issue.

And that core issue: its presence on Google. Google reviews don't go away. On top of that, Google reviews are invariably returned first in search. And consumers have, over nearly twenty years, come to rely on them.


What should the business have done?

First and foremost, it should have responded to the review. Next: it should have invited all its customers - the ones who have written the 182 reviews to CheckaTrade - to write their reviews to Google. 

Better still, it should have asked all its customers to write a review on its own website, where it could have had them all moderated for factual accuracy by someone like HelpHound (which would then automatically invite them to copy their review to Google).

Like this:




Top left: the 807 reviews and counting that have all been moderated by HelpHound (top right)

And this:


leading to the kind of score and presence in search (legacy first)...



...AI next:



That keeps the customers rolling in. Without paying for a review or lead-generation site. Without paying for Google Ads. 

It is never too late to begin saving money whilst at the same time adopting a strategy that will see your business thrive in the years to come. Welcome to HelpHound.


Further reading:








Monday, 7 September 2026

Meta is fined $17 billion. Why should review sites - and the businesses that use them - be concerned?



The face of a man who has just been let off the hook? We are not so sure


Hot on the heels of the New Mexico court fining them $567 million earlier this month, bringing the total in that case to just shy of $1 billion, Meta has now been ordered to pay all 52 US states their share of a nearly $18 billion settlement. 

Now, the cynics - and a few realists - among us will say, "Well, they can afford that anyway; after all, the business is currently valued by the market at just shy of $1.5 trillion." And they would be right - in part. We won't be seeing the back of Facebook or Instagram any time soon. But with Meta's share price currently trading 23 per cent lower than it was 12 months ago, this action and fine cannot have been welcomed at 1 Hacker Way. 

There must be some reputational damage for both Meta and TikTok, as well as Alphabet, the owners of YouTube; Meta depends on advertising spend for over 97 per cent of its revenue (Alphabet derives just over 75% of its revenue from advertisements), and there are bound to be some mutterings in agencies and their clients' boardrooms as to the desirability of climbing into bed - or remaining in bed - with a business that has been compared, by a state supreme court judge, to "a factory, with advertising and content as its product and the psychological harm and sexual exploitation of children to be the pollution that must be abated."

All these social media businesses were launched on the back of Web 2.0, itself driven by President Clinton's arguably naive decision to enact Section 230 of the Communications Decency Act (CDA) in the United States, which exempts social media companies from responsibility for user-posted content on their platforms




Parents and siblings of nearly 600 children who they allege died as a result of engagement with social media, protesting outside the courthouse in Oakland, California. 


One might even argue that these businesses let the protection of Section 230 go to their corporate heads, encouraging them to allow all kinds of frankly corrosive antisocial content and interaction at the mild end of the scale and the downright harmful, right up to and including users' lives (as these courts have begun deciding - under pressure from parents' and responsible citizens' groups) at the other. Which leads us to our answer to the question posed in the second part of the headline of this article.


What does all this have to do with reviews?

What is happening now, precisely thirty years on, is that legislators and courts are increasingly concluding that businesses must take responsibility for what they have allowed their platforms to become. Meta will doubtless appeal, but there are few parents of teenage children out there who, regardless of the ultimate outcome of this and other cases in the pipeline, would argue that it is a universal force for good in its current form.





Likewise, review sites and platforms. We can all agree that allowing children to come to harm is a bad thing. We would also suggest that platforms that host reviews and promote those reviews as worthy of the trust of consumers when they are then found wanting (as Trustpilot has recently been) in that respect are equally as guilty, albeit in the main of colluding with businesses to unfairly enhance the business's reputation to the detriment of the consumer and law-abiding competitor businesses. 

This kind of behaviour, whilst unlikely to result in deaths, must result* in people being misled into using the wrong...

  • Financial Adviser
  • Medical practitioner
  • Legal adviser
  • Estate agent
* 'Must result': every review platform on the planet markets itself on the basis that looking good and scoring well will drive more business to the business concerned; if that is the case - and we would say it most definitely is - then the reverse must be true: businesses that use mechanisms to artificially inflate their scores must attract consumers away from honest businesses.

...and so on. We are sure you get our drift. Being misled into using a business that is playing fast and loose with reviews to look better at what it does than it would if it obeyed the law is not a trivial matter. 

The world of online reviews has similarly 'benefited' from Section 230. Online review platforms have hidden behind phrases like 'freedom of speech' and 'the public good' for far too long. In the same way that Facebook, Instagram and TikTok could easily have diverted some of their massive profits - those profits, by the way, make the economics of running a Colombian drug cartel look like hard labour by comparison - to ensuring standards of probity and behaviour on their sites. Instead, they made them into the kind of swamp no right-minded person would want their mother-in-law to enter, let alone rely on.

Now these days we all spend enough time on social media to know that there is a very wide range of opinions of what is acceptable and what is not. But what relevance does this have for reviews? We would argue that this level of tolerance for language that no person would use in a face-to-face conversation is now seen in reviews and in Google's own responses to appeals from businesses who find themselves being harmed by such language. 

Google has made it far more difficult for businesses to challenge reviews based on foul language or insults - directed at the business or, in many cases, to individual members of staff. Manual processing of reporting and appeals has increasingly been taken away from humans and delegated to AI. The same goes for sites such as Trustpilot.


What does this shift mean for businesses?

It means that negative reviews, whatever their merit or lack thereof, are far more likely to remain on whatever platform they have been posted on, whether that be Google or any of the review sites. 

This, in turn, makes it imperative that businesses:

 1.  Do everything in their power to initiate the review themselves (reviewers use far milder language when the review has been prompted by the business, and they will often ameliorate their score as well). 

2.   Employ independent moderation (more below) to resolve errors of fact or misleading statetments before they are published, anywhere, but especially on Google


That does not mean that businesses have to invite every known 'Mr/Mrs/Ms Angry' to write a review, but it does mean giving them a mechanism to do so (not doing so will see the business in default of the CMA's core regulations). Here's an example:




That button gives the business the moral ascendancy: 'We did invite you to write a review/you could have gone to our website at any time and written a review.'


Moderation now becomes absolutely imperative, especially for professional and service businesses. Businesses now have to assume that most customers, especially those prone to venting, will find a platform to exercise that inclination, be it Facebook or Reddit, Google or Trustpilot. Best to allow them to do it through the business's own website, where their post will benefit from moderation.


Moderation

Our clients know all about moderation, and regular readers will know plenty about it, but for those new to HelpHound, here's a brief synopsis of the process

1.  The business initiates the review, preferably by email, or the customer (or other stakeholder*) follows the button highlighted in the screenshot above

2.  The review is written

3.  Our moderator - a human, not AI - reads the review

4.  If any errors of fact or potentially misleading comments are identified, our moderator reverts to the reviewer, allowing them an opportunity to correct their review

5.  The review is published on our client's website

6. The reviewer is sent a link enabling them to copy their review to Google


The net effect? By injecting the invitation element, more satisfied customers will write reviews and, importantly, far fewer less-than-happy customers will write factually incorrect, unreasonable, downright rude, or potentially misleading reviews. It is often the case that the act of moderation will actually save a customer who might otherwise never have used the business again.

The numbers prove this point beyond a shadow of a doubt:

  • 73 in 1,000 reviews require intervention by a moderator
  • Of those 73, sixty-five will accept the moderator's invitation to modify their review
The results? Something along these lines. First, on the business's website:




One additional key point: although reviewers may choose to use a nickname or avatar, both HelpHound and the business know their real identities. This ensures the reviews are an honest and genuine reflection of their experience of the business under review. Adding value for everyone concerned - future customers, the business and Google


Next, on Google:





We should also  say that any foul language, rude comments about staff or threats of any kind are against HelpHound's terms and conditions, so they won't make it into print either, on the client's site or on Google 


In conclusion

Businesses cannot wait for governments to act (although see below!); they must take their own review management in hand and ensure, for the benefit of all - customers, staff, suppliers, shareholders and stakeholders of every kind - that they have the most effective solution in place.

This article details the new powers that UK regulators have been given to investigate and punish businesses, in much the same way as the Italian regulators have in the Trustpilot case. There has never been more urgency for businesses to adopt effective and compliant review management.








Thursday, 3 September 2026

Meta and Alphabet - how, together, we can we make sure your business adds the fewest possible £££s to their $billions

Recent court cases have taken some of the shine off these two leviathans of the tech world. Is this just a blip, or could the rest of the business world now begin to look at Meta and Alphabet's colossal revenue streams and wonder if some of their own hard-earned cash might not be better employed elsewhere?

Some facts:

There are around 200 million businesses listed on Google Maps, of which around 7-10 million regularly buy Google ads.

Of a similar number using Facebook and Instagram, around 12 million are paying.

Alphabet's gross revenue was $400 billion in the last 12 months: roughly 75% generated by advertising across Google and YouTube.

Meta's gross revenue was $230 billion in the last 12 months: 98% generated by advertising across Facebook, Instagram, Messenger and WhatsApp.

That's 500 billion of ad spend by businesses. If we assume that spend is spread across 20 million businesses, we arrive at an average annual spend per business of $25,000. Now we know that's just an average; there will be businesses spending a whole lot more, and plenty spending far less, but that is still an impressive number. 



Thank you, DigitalMunkey, for these numbers


So let us take a vertical we all know well (in the case of HelpHound, because we have clients of long standing in that vertical, and for all our readers, because they will invariably have first-hand experience of using such businesses): estate agency.

The next obvious move is to research the most-bought Google Ads search terms:




Now things are getting interesting. Let us see which business shows up for each of those searches:

"Estate agents in [Location/Postcode]":



"How much is my house worth in [Location]":




"Sell my house in [Location]":


Or:




Note: In this search, only the HelpHound client has a review score/stars under its listing; that is because they host their own reviews on their own website, and we have enabled the Google schema, which pulls that information from their website through to local search. When we first introduced this, we weren't quite sure if clients would value it, until one day Google accidentally switched it off, and we had to field the calls!


"Letting agents in [Location]":



"Property Management in [Location]":



We even asked Google Gemini, 'How many agents cover the Kingsbury/London NW9 area?' and it returned this:




Let us not ignore the most popular independent AI platform; here's ChatGPT's answer...






Just as a 'by the way': this business had just 5 Google reviews when it joined HelpHound. And just in case anyone thinks these results are simply a function of the business's Google score, read this (also from ChatGPT):




Every one of those 800 reviews has been subject to HelpHound's moderation before being published on the business's website, whereupon the reviewer has been automatically invited to copy their review to Google (as well as any other destination that matters to the business). We estimate that our moderation adds between 0.2 and 0.5 to a well-managed business's Google score; as with this search, it makes the difference between coming at the top and being an also-ran in search




Now we are going to make a simple pitch: would you rather your business be returned like this in search results for free, or would you prefer to keep paying for Google Ads*?


The options for businesses in 2026 and onwards:
  1. Pay for advertising on one or more of these platforms
  2. Pay less for advertising as a direct result of adopting professional review management
  3. A hybrid of 1 and 2

It would be unfair to ask you to answer that question without first telling you what our moderation and review management service currently costs. Here are the numbers.

*You may wish, completely understandably, to continue to do both, at least for a trial period. That is entirely up to you. At least you will have the HelpHound guarantee to reassure your CFO that it won't be money wasted.

Wednesday, 19 August 2026

Responding to online reviews

Here we are again. Still, far too many businesses see review management as a chore, rather than the great opportunity it can be if approached with a positive mindset. A survey of 100 professional businesses, from wealth managers to medical practices to estate agents to solicitors, found that over 80 per cent of positive and 65 per cent of negative Google reviews lacked any response whatsoever, not even a 'Thank you'. 

Here we will look at some real-life examples, broken down into three basic categories, and show you how the businesses concerned could have done better.


1.  The business that doesn't see the point of responding



On what basis does this review not deserve a response? It never fails to surprise us that businesses would reply to an email or a text within the hour, but a review? 


So many businesses come under this heading. Given that the person posting the review, be it 5* or 1*, falls almost certainly into one of two categories: either an existing or a potential customer, surely two minutes invested in responding must be time well spent?  Add to that the readers of said reviews: who do we think they are? Are we right in surmising that they might also fall into those categories?


2.  The business that responds with a 'contact us @' invitation



At first glance, maybe a reasonable response? Even if every single one of many hundreds of 1* reviews receives the same, word for word, irrespective of the content of the review (almost certainly AI-generated, although we know of AI that would do a far better job*). But this is to misunderstand the business's review readership - either those about to write a review of their own or those looking for confirmation that the business is the right choice for them: responding to reviews is a major shop window for businesses these days. How much better to use this as an opportunity to stress to readers a) how rare it is for customers to have such a complaint and b) to address all the non-specific complaints made in the review ('non-specific' meaning complaints unrelated to the individual reviewer's circumstances but possibly of interest to a reader of the review)?


We know. You would like to take the conversation offline. But the review is not going anywhere. By all means, make an offer to deal with whatever the customer has raised in private, especially if it involves private information about, for instance, the reviewer's personal finances, but again: what about those reading the review? The issues that can be addressed in a response should be dealt with in that response, for the benefit of other readers.


3.  The business that only responds to negative reviews




Again: besides basic courtesy, an opportunity missed to stress all the great aspects of the business. "Thank you so much for your kind review; we are so glad [employee name] was able to help you with [issue or requirement mentioned in review]; we do pride ourselves on [any other point that may be relevant for readers of the review]."


It is, hopefully, a natural reaction to leap into action in response to a review that has the potential to harm one's business. But put yourself in the position of a customer who has taken the trouble to post a glowing 5-star review; most importantly, put yourself in the position of a potential customer who might read that review. How much more impressive to see a response to each and every one? How much more impressive to see the business using its ability (free, by the way) to respond and reinforce everything great about the business?


*Using AI to respond to customer reviews

We don't recommend using AI without any 'human intervention', or, at the very least, oversight, but as an aid it saves time (and AI tends not to make spelling or grammatical errors). Take this Google review:



And then let's ask Google Gemini to formulate a response (if you are working in Chrome, you don't even need to C&P the review into Gemini; just open 'Ask Gemini' - top right of your screen - and tell it where to find the review and who wrote it):




Job done? We think so (maybe remove the '!' after 'Rebecca'). Better by far than no response at all. Time taken? Under a minute.


Where does HelpHound feature in all of this?

Firstly, almost all of our clients' reviews that you see on Google were initiated by them using our software, where the review would have first been posted to their website and moderated by us. So the review will be 'clean' in the sense that it won't contain any errors of fact or misleading statements (in many cases we will also help the reviewer by correcting grammatical errors or spelling mistakes). 

The writer will then have copied the review to Google (again, we will supply a direct link, so it's easy for them). If - and it does happen - a customer writes a review directly to Google and our member is in any doubt as to just how to respond, we will give them the benefit of well over a decade's worth of experience in formulating these. It's all part and parcel of the service.



Wednesday, 12 August 2026

Never has there been a more important time to have a professional audit of your review management

The world of online reviews just kicked up a gear; in fact, truth be told, depending on a business's engagement with review management, it either kicked up two or three gears or even went into reverse.

Let us explain. What has happened regarding online reviews in the last few months? There's a full article here, with a link to an exhaustive explanation, but these are the bullet points:

  • The UK government has introduced a whole new Act of Parliament (the Digital Markets, Competition and Consumers Act 2024 - which is being implemented in stages from 2025-27). Its effect is to give the regulators - the CMA - vastly increased consumer protection powers, and these include specific powers to sanction businesses failing to comply where reviews are concerned
  • The UK regulators have been given serious sanctioning teeth by the government: fines of up to 10% of a business's total global turnover is just one such example
  • The UK regulators have invested heavily in AI detection tools (previously they relied on manual investigation and whistleblowers). Now detection of non-compliant practices will take place automatically and 24/7*
*previously there was an understandable feeling amongst some SMEs of 'they won't pick on us, we are insignificant in the grand scheme of things' and, to a certain extent, such businesses probably had reasonably good grounds for thinking that. Now, investigations will likely be programmed irrespective of business size.
  • The UK regulators have already initiated action in relation to reviews - both businesses and review platforms - for misusing reviews and misleading consumers
  • AI search has been introduced by Google - and more and more consumers are relying on it every day. This has meant that reviews have become an even more important ingredient in SEO

To summarise: over the two decades since online reviews have existed, businesses have come to realise just how vital it is to look good, especially in Google search, with great reviews and scores, and how useful these are when used and referenced across all their other advertising and marketing. 

Alongside this, many businesses have taken the 'easy route' (or the route they have been sold). The former frequently involves two breaches of the CMA regulations: cherry-picking and gating; the latter, the likely employment of a review site that is not working in either the consumer's or the business's best interest.

All of this will come to a head in the following months: non-compliant businesses (we estimate around 65% of all businesses listed by Google) will see a massively increased risk of 'a knock on their door' from the regulators, businesses that make the very best of compliant review management will thrive.


A HelpHound audit




ChatGPT imagines a HelpHound Audit - in practice, it will often contain far more detail


We have been in business as long as online reviews have existed. We know the subject inside out. Maybe most important of all: we don't run a review site. We simply provide key advice to businesses on how to make the very best of their review management. In some cases, we even find ourselves, yes, even in 2026, introducing businesses to the whole concept of review management.

What we can say, with absolute certainty, is that every business we have ever audited has unearthed a benefit that has resulted in greatly improved CRM.  Often that benefit has been a significant game-changer.


What happens next?

You contact us. All we will need is your website address and a contact email. If there is any additional information we need, we will contact you straight away. Having received that, we will tell you, within 24 hours, when to expect your audit (it could be days; it could be 2-3 weeks in more complex cases, definitely no longer). 


How does HelpHound benefit?

We are currently in the fortunate position - for us and for our clients - of providing the only current compliant solution to review moderation in the UK. Some businesses we audit will see value in that service. It's as simple as that. 


Further reading...


Saturday, 8 August 2026

The issue with 'closed' review sites

Let us first describe exactly what we mean by a closed site, and why, initially at least, they seem like a great idea:  A closed review site is one where the public - customer, client or patient - can only write a review at the express invitation of the business.

What's not to like about that? Surely that means that all the reviews on whatever site - Feefo, Doctify and so on - must be from real people? 

The answer to the basic  - and fundamental - question is 'Yes', all the reviews will be from real customers/clients/patients. Now put yourself in the position of a dissatisfied customer of, let's see, a clothing manufacturer, a less-than-thrilled client of a wealth manager or an unhappy patient of a doctor.

In the first example - a classic Feefo situation...




No problem, no issues; customers are happy to leave any kind of review and any rating; the business can see which of its products are popular and which are causing problems. The business won't be harmed by the review (there are many more giving this particular product an overall rating of 4.8). It can respond to the customer, which aids customer retention.  An ideal solution for online retail.


The second, a financial adviser or wealth manager...




Five out of six sites we looked at asked multiple questions before arriving at a similar page to the one above. This one references Trustpilot, where it has accumulated a grand total of 65 reviews over the past 12 years, many of which are for individual advisers, not for the service provided by the aggregator/lead generation site. Reviews on Google? Precisely zero.


There are closed review sites, and then there are closed financial services review sites. There is only one dedicated FS review site in the UK that we can find that will allow you to read reviews of a financial adviser or wealth manager without providing them with your personal details. And when we say 'personal details', we mean not just your email address, your physical address and your phone number(s), but the amount of money you have currently invested, the whereabouts of those investments and the amount of cash you have in the bank. All before they will provide you with any details of a financial adviser whatsoever, let alone any reviews. This kind of site is known, in polite circles, as a lead-generation site. Less politely? A 'squeeze site' (also 'squeeze page' because it /they are designed with the sole intention of extracting -'squeezing' - the maximum amount of information about an individual which they then effectively sell on as a lead). 





The one exception: VouchedFor, a division of Defaqto. Whilst allowing you to see rated advisers, you quickly realise that the advisers all score 5.0 or 4.9 and that VouchedFor has a great mechanism for ensuring they are kept 'hooked' by revealing the number of recent reviews posted - let's face it, you're not going to contact an adviser that hasn't received a review in the last 12 months, are you?


The third, doctors and other medical professionals

Sites such as Doctify will allow you to search for a doctor or other medical specialist, but what do you see when you do so?




Notice any common denominator? How about the great scores? Again. Now, there is one obvious reason for those close to perfect scores: that doctors are highly trained and dedicated people, by their very nature. But many are far from perfect, at least in the view of some of their patients, as even a cursory Google search will reveal.


There is another reason for those near perfect scores: given that the doctor or other medical professional has to initiate the review in the first place, suppose you are not 100% thrilled with your treatment so far, but have no other option but to continue with that person, are you about to write a less-than-glowing review when invited to do so by the practice using a mechanism that will precisely identify you and that they are paying for? 

One might even ask, 'Why bother to consult a review site at all, if every individual or business listed on there is as near to perfect as makes no difference?'




Examples of deflection: both patients and doctors comment on another 'open' site, in this case Trustpilot. 59 of 461 reviews of Doctify hosted there rate it at 1*. Of the remaining 400 reviews, almost all are of a medical practice/practitioner; in other words, they have been posted on the wrong listing (we see this all the time with Trustpilot; surely it would be simple to identify these at the time of posting and redirect the reviewer?). One wonders why a business such as Doctify would not ask Trustpilot to delete these, until one realises that they are the main prop maintaining the business's score at 4.5?!

What happens when a patient wants to comment, but doesn't want their medical professional to see/link them to the comment? They are driven to Google or Trustpilot (something which we named 'Deflection' many years back), open sites that will accept their review, without that review having to be initiated by the business. 


Let us not ignore the legal profession




10,000 - impressive? Not really; there are nearly 216,000 registered solicitors in the UK, with over 177,000 of those in England and Wales alone


One last point

As we can see from the above, unlike Google, which lists just about every single business on the planet, they only list paying businesses and individuals. We checked our local central London GP practice on Doctify; they have five full-time doctors, none of whom are listed.


In conclusion

We will say it again: if the business you are using prefers a review site, of whatever kind, to Google reviews, it is a red flag. It doesn't necessarily indicate that they are a bad business or that they are manipulating reviews, but it does raise the question, 'Why not Google?' 


Wednesday, 5 August 2026

Review management for today's world

This is a short-form guide, mostly drawn from our full 2026 Index. After reading this, please go there and read up in more detail on the topics that are most important for your business.

The following five point guide is intentionally brief and punchy. Why? Because the regulators just became punchy themselves. No more 'Mr Nice Guy' at the CMA; the next communication most businesses will receive is a Notice of Investigation - and likely not a warning, but the results of said investigation.

So...

Point 1.

Become compliant. No more cherry-picking and no more gating, and certainly no more asking friends and relations or colleagues to write reviews. And no more competitors pointing out how you get reviews.

Point 2.

If you run a professional service business, not a retail store (on- or off-line), switch your review efforts from whatever review site you are currently using to Google. Then watch your business soar.

Point 3.

If your business is in the aforementioned service/professional vertical, you will need to employ independent moderation to ensure that your business is not harmed by factually incorrect or misleading reviews.

 Point 4. 

Warn all your customers just how vital reviews are for your business. Then invite reviews by email. Not SMS/text. The 'warning' will increase responses to the email inviting the review (a follow-up call even more so) and following this advice willl ramp up the quality.

Point 5.

Set targets for staff and management. Consider putting a single member of staff or management in full-time charge of your review management. Google rewards businesses that get at steady flow of reviews to their own websites and into its own Knowledge Panel. Monthly is best.

 

That's it. Only one link: to the article covering everything we have said here, but in detail. Here it is again. One last suggestion: print this page and use it as a checklist when you are reading the main article.