Friday 18 August 2023

Outbound marketing support - we'll help you get your ducks in a row

We are all familiar with canvassing emails - here is a pretty standard one...

Best practice after sending one? The follow-up call. And when this kind of email is followed up the salesperson knows exactly what to expect...
  • Not interested
  • Not interested unless you can - quickly - give me a reason to be interested
  • Interested
And in the case of the latter - those that are interested - we know what a significant proportion of them will already have done: conducted a web search. So what do we see when we search?

Google immediately offered, as its second most valuable search after the business's own website, a search for reviews. That means that, according to Google's algorithm, the second most relevant search after the business's own website is reviews of the business.

And right next to that search? The Google knowledge panel, which is expressly designed by Google to contain all the key information that both Google and any prospective customers of the business will need to know...

No reviews. Not a single one. How much easier do you think it would be to convert prospects if the business's knowledge panel looked like this:

It's easy to lose count of the number of times reviews appear in this business's Google knowledge panel - either their own, from their website, or from Google itself: their headline score - 4.9 - and the number of reviews - 311, 'Reviews from the web' - their own (HelpHound moderated) reviews - 4.9 again and 532 (also showing in organic search, along with a star rating - see the screenshot below - or conduct your own live search). And then the three rich snippets that Google has taken directly from their Google reviews - all rating the business 5*. What a profound - and powerful - difference when compared with the previous knowledge panel

Those 5 gold stars - and the rating and number of 'votes' are - surprisingly for some - not taken from the business's Google reviews, but from their own (HelpHound moderated) reviews hosted on their own website...

See them live here

The key...

When this business became a HelpHound client they had two Google reviews. They understood the power of reviews to drive business (in the form of clicks and enquiries) through search - and through their own website, and to power SEO, as well as minimising their outlay on expensive marketing such as Google ads, but they had, quite rightly, hesitated. Why? Because, like so many businesses, they were concerned that they had no legally compliant* mechanism with which to ensure that the absolute minimum of inaccurate, misleading or just plain unfair reviews they would get.

That was until we introduced them to HelpHound's moderation process, where every single review is read to ensure that reviews containing errors of fact or statements liable to mislead can be corrected prior to publication. And the rest - as they say - is history.

*Selecting customers to write reviews and/or using a mechanism such as a questionnaire to identify those most likely to write a 5* review are both illegal in the UK and the EU. We know you know competitors that do just that, but you also know that saying to a potential customer 'Yes, they have great reviews, but that's not hard if a business hand picks customers to write them; we, on the other hand, allow all ours to do so' wins business. You will find a short analysis of the law here.

Further reading
  • Results - every business that joins HelpHound is able to monitor the resultant increases in calls and clicks by referring to its Google Business Profile (previously its Google My Business report), which looks like this...

If for some reason you cannot find yours, either follow Google's instructions here or call us and we'll talk you through it.

Saturday 12 August 2023

Using AI/Chat GPT to respond to reviews

So many businesses neglect to respond to reviews - their own or those on Google. We nag away - as regular readers of this blog will know - but often we are faced with 'too busy' or 'other priorities get in the way', so we thought we would see whether AI could possibly help.

So let's take some real-life examples and see what Chat GPT comes up with (and add a few pointers of our own). 

Here's what we asked Chat GPT:

And here is Chat GPT's suggested response:


  1. We gave Chat GPT no other instruction(s)
  2. Chat GPT's response took just over 1 second
  3. The business can edit Chat GPT's suggested response before posting it to Google
  4. There is currently no 'English English' version of Chat GPT, so you will need to correct American English - apologize etc. - aside from that Chat GPT's vocabulary and grammar is often better than some of the responses we see currently!

Here's another, this time for a firm of solicitors:

And for a 5* review (of a medical practice)?

Our conclusion

Of course, in an ideal world, we would have 100% of our clients responding to every review within 24 hours of it being posted, even if only to thank the reviewer for taking the trouble, but in cases where there would otherwise be no response at all, we think that AI may well have a role to play.

Monday 7 August 2023

'Allowing' and 'Inviting' reviews - the crucial difference

As regular readers will know, moderation - the act of reading a review before publication to ensure, as far as is legally allowed, that it is not factually inaccurate or potentially misleading for future customers of the business under review - is a cornerstone of our service here at HelpHound. It has been described as the BUPA, or the AA, of reviews; something you hope your business will never need but is absolutely essential insurance against the time when such a case arises.

But how is moderation squared with the CMA core regulations? These state that...

  • a business must not prevent a customer from posting their opinion, whatever that may be
  • a business must not filter negative reviews in any way
  • a business must not control the timing of a customer's review
  • any business that invites any of its customers to post reviews, anywhere (on Google or a review site or, in the case of HelpHound members, on their own website) must allow all of its customers to post a review

It's those words in italics above that go to the core of moderation. If you look at any HelpHound member's website (all illustrations here are on mobile - the most used platform these days) you will see the following...

The reviews themselves (the most recent ones or all of them - that's up to the business) alongside a button that leads straight to all their reviews...

A 'Write a review' button that enables anyone to write a review to the business at any time of their choosing...

And finally - we incorporate a seemingly innocuous question: 'Was this review helpful?'. We estimate only about one in twenty readers bother to click this, so three 'Yes's' in less than four weeks is pretty impressive evidence that the review is being read...

What does this mean in practical terms?

By 'allowing' anyone who visits your website to write a review - that will subsequently be moderated by us - your business is fully compliant with the CMA regulations. You don't have to actively 'invite' all of your customers to post a review (although, of course, most of our clients do, and many go a step further and include a link to writing a review to their website in the signature block of their emails, for instance - because far better to have an inaccurate review written to your website where it can be moderated - and a customer possibly saved at the same time - than find its way direct to Google).

What follows from this?

Credibility. All of our most successful client businesses employ their reviews as a cornerstone of their sales and promotion practices - in window displays, on Twitter, Facebook, Instagram, and now even TikTok - as well as showing them to potential customers in face-to-face situations. And they are able to do this because they have a ready answer to potential customers who are, quite understandably, cynical about online reviews in general. They are able to both say and demonstrate...

  1. That anyone can write a review
  2. At any time of their own choosing
  3. That the review - every review - will appear on the business's website 
  4. And the reviewer will be automatically invited to copy their review to Google

Does this mean HelpHound can guarantee that a business will not receive any 'inaccurate, potentially misleading, or just plain unfair' reviews?

Bear with us! When we introduced moderation to reviews - the first, and to date the only, review management system to do so - we wondered just how much value such moderation would add for all parties concerned: the reviewer, the business under review, the regulators and Google. Well, ten years on we need wonder no more.

Let's first look at the moderation process in detail: 

Stage 1: the review is written and posted through the business's website - but not yet published; this flags up a notification to our moderator who reads the review.

Stage 2: The review falls into one of three categories;
  • it is 'clean'; it contains no spelling mistakes or grammatical errors - and is therefore posted to the business's website to be read by anyone visiting that site. An automated email is immediately sent to the reviewer inviting them to copy their review to Google. That email contains the text of their review and a direct link that opens the business's Google review box, so there's no chance of the reviewer saying 'I didn't know how to post a Google review' or 'I couldn't find where to copy my review'.
  • it contains spelling and/or grammatical errors that would render the review next to valueless for anyone attempting to rely on it. In most such cases our moderator will simply correct the errors without recourse to the reviewer. If it is impossible to discern the meaning of the review (bear in mind that nearly 10% of the UK population speak English as their second language) the moderator will email the reviewer asking for clarification.
  • it contains obvious errors of fact or potentially misleading statements (or comments that would render the reviewer liable for actionable libel - for an example see this case history). In this case the moderator will contact the reviewer and the business - separately - in an attempt to correct those elements of the review.
Stage 3: At the close of all three of these processes the review is published in its finished form, whether or not the reviewer and HelpHound (and the business) have agreed to modifications.

This latter point - 'whether or not...' is fundamental. Any attempt to prevent the reviewer having their say, however inaccurate or misleading that may be, will go against the CMA's core regulations. Before you say 'Well, here we are back at square one again' let's look at some real-life numbers. In a sample of 1000 reviews, we mined down to see which fell into each category: 871 fell into the 'Clean' category. That doesn't mean they contained perfect Byronic prose (or that they all rated the business 5*), just that they would make sense to the average consumer who might rely on them to point the way to a decent business (or not). 93 fell into the 'Spelling and or grammatical error' category, meaning our moderator corrected the errors and they were published. 36 fell into the 'errors of fact or potentially misleading statements' category and required dialogue between the parties in an attempt to iron out those contentious issues. In the end in only 4 cases did the reviewer insist - as is their right under the law - to have their original review published (at this point it is best that we remind you that the business has a right to respond under any review, be it HelpHound or Google). 

So: HelpHound's moderation has the following effects - definite benefits for all concerned...

1.  All the reviews posted to HelpHound and copied onto Google will make sense to a reader

2.  The overwhelming majority of reviewers that have their reviews corrected - be it for spelling/grammar, errors of fact, or potentially misleading statements - nearly 10 percent overall, are pleased that HelpHound intervened. It turns out that few people - fewer than perhaps we expected when we first introduced moderation - actively want their names (or even pseudonyms) attached to erroneous reviews, on the business's site or on Google

3.  A tiny minority go against the grain - down from four percent before moderation to a fraction under half a percent afterwards. This saves businesses from untold pain of the kind that can be experienced when on the receiving end of an unfair, inaccurate or plain misleading review - here's an example that we managed to have Google take down after it had made the national press. N.B., In this case, we had the expertise to a) follow Google's appeals procedure to the letter and b) establish as a matter of fact that the reviewer had no personal knowledge of the business under review - a contravention of Google's Terms of Service. Google will not, for instance, allow an appeal against a review simply because the business has no knowledge of the reviewer

How does all of the above benefit businesses?

How to stand out from the crowd - safely and credibly? And yes, those stars next to the business's listing (first in organic search, as well as leading the Google 3-pack) are derived from the business's own reviews.

It's simple: it gives businesses the confidence to 'invite' and 'allow' reviews - to their websites (where they own the reviews - an increasingly valuable business asset: data). It also contributes to the business's SEO in search (up to 15% of Google's total score according to sources - just check any HelpHound member's position in local search). And it means that the business is always in compliance with the CMA regulations (they won't be cherry-picking or gating) and, most important of all, it drives new business (see these case histories).

In summary

  • 'Allowing' reviews to be written about your business ensures compliance with the CMA regulations
  • 'Inviting' reviews does not mean you have to actively chase every single customer for a review - put candidly: you can leave 'Mr. Angry' off the list without any compliance issues, but bear in mind they can always click on the 'Write a review' button or post a review direct to Google. What do our clients tell us they do? Most would rather deal with such a customer offline and through our moderation process and then explain to readers that they have 'done their very best' if they ultimately choose to write a review to Google.

One thing is for sure: they feel that the advantages of HelpHound's moderation are more than justified given the other positive advantages of membership, far outstripping any comparable solution. We are, we believe, justifiably proud of the way that we enable our members to confidently put their best foot forward - if you are new to HelpHound please read this article about how those benefits can be quantified.